No

Purpose

Legal Basis: GDPR (Article 6)

To administer your staff record including absence management, back to work returns and tracking of leave requests and similar.

Contract

To provide your details on the staff intranet for communication purposes:
• Name, Work Email, Work Telephone number, Job Role;
• Photo (and in email)
• Biography.

Contract
Legitimate Interest
Consent

The creation of your email address; kept within a global address book available to all staff and students.

Contract

To create an account if you are external to the University and registering with the Employment and Recruitment Service (ERS).

Contract

To maintain your personal emergency contact details in case of an emergency situation.

Consent

To manage your travel and accommodation arrangements organised by the University.

Contract

To manage the flexible benefits scheme.

Contract

To be able to provide references on your request.

Consent

To keep records of your eligibility to park on campus.

Contract

To maintain health and safety e.g. details of permit to work in restricted areas; key holders; first aider details; accident records; security incidents.

Legal Obligation

To protect the safety of individuals and their property and the protection of University assets, including the use of CCTV and Body Worn Video (BWV) carried by Security staff.

Legitimate Interest

The creation and maintenance of your staff IT account and access to IT services.

Contract

To facilitate the assessment and improvement of services that the University offers, to assess the effective management of the University and to ensure the efficient running of the University via internal and external audit

Public Task

To facilitate the assessment and improvement of services that the University offers and for future planning and analytics purposes

Legitimate Interest

To contact you to inform you not to come to campus in the event of an emergency e.g. power cut, flood, etc.

Legitimate Interest

To monitor IT network infrastructure , traffic and connected devices and users to improve services, identify security issues and to comply with legal and contractual obligations

Legal Obligations / Legitimate Interest

No

Purpose

Legal Basis: GDPR (Article 6)

To monitor the quality of teaching through activities such as the peer observation of teaching.

Public Task

To video capture lectures so that these can be made available through Moodle.

Consent

To keep records of research publications for record keeping and reference purposes.

Public Task

To process sabbatical application claims.

Consent

To allow the management of activity relating to externally funded projects, including research grants and for audit purposes.

Public Task

For academic research purposes where the law allows and subject to appropriate safeguards

Public Task