Lancaster University Employer Event – Terms & Conditions
(updated June 2023)

• “Employer Event”; includes Exhibitions Space, Careers Fairs, Employer Presentations or workshops, Sector Events, Drop-Ins, and bookings of meeting rooms/interview facilities for both in-person and online events. For the avoidance of doubt reservations of Employer Events are made subject to the availability of space and our acceptance of your application. The initial booking form constitutes a provisional booking, which will be confirmed by the Employer Engagement team via CareersConnect or an email. Once you have received confirmation, cancellation charges may apply for non-attendance (subject to timescale and reason for cancellation).
• Stand/venue location is subject to availability and allocated by the Employer Engagement team.
• We accept no responsibility for any loss or damage from any cause whatsoever in respect to any property brought or sent to event venue. Exhibitors are responsible for ensuring that couriers and agents collect all equipment and unused materials.
• For any cancellations, please email futuretalent@lancaster.ac.uk
• We seek to offer our students the most appropriate range of organisations for each event and therefore reserve the right to decline a booking request.
• We do not promote organisations that advertise opportunities requiring an upfront cost, freelancing or unpaid positions, apart from volunteering roles for a UK registered charity.
• The Employer Engagement team will actively promote employer events to students, however, cannot guarantee student attendance.
• You shall use all reasonable endeavours to provide all the necessary information required by the Employer Engagement team and CareersConnect. We do not accept responsibility for any inaccurate information provided and subsequently published to students.
• You must have in place adequate insurance to cover your obligations and liabilities under this agreement. Evidence of such insurance must be made available to the Lancaster University Employer Engagement team upon reasonable request.
• You may not use the name and/or logo of Lancaster University and/or any of its departments OR any photographs of any part of the University without the prior written permission of Lancaster University.
• The University reserves the right to cancel any event or service at its sole discretion at any time prior to the date for providing that event or service. Where such a cancellation takes place, the University will notify you in writing by email of that cancellation as soon as possible.
• For on-line events, the event may be recorded then shared internally and/or externally. Please let the Employer Engagement team know in advance of the employer event if you do not wish the session to be recorded.
• For fee paying events, our cancellation policy is four weeks before the event 50% charge, and two weeks before the event 100% charge. Invoices are required to be paid within 4 weeks of invoice date.