Fees and expenses for External Examiners (Taught Provision)
Fees and expenses are paid through the AQSC unit on receipt of a completed External Examiner Claim Form. Please note that the fee cannot be paid until the report has been received or right to work checks completed.
In order to process payments to overseas bank accounts we will require a bank statement, or a void paying-in skip, or a bank letter that confirms your bank account details. Please ensure that the documentation provided with your claim includes: name on account, name and address of bank or building society, account number, sort code, international bank account number (IBAN), bank identification code (BIC).
- Note 1: Payroll does not store External Examiner bank details so these must be submitted with the claim form each academic year;
- Note 2: External Examiners are not permitted to do any work and the University cannot pay and fees or expenses until the right to work verification is completed.
FEES
The fee for an annual report form is £500 upon submission.
EXPENSES
If expenses of more than £250 are likely to be incurred please notify the academic department in advance, as any expenses above £250 will be charged to the department.
1. Travel Expenses (please use the most economical tickets available)
(a) Air (from overseas), boat, bus and underground fares are repaid as incurred.
(b) Other expenses are repaid on the basis of the cost of second class rail fares (using saver return tickets where possible). If circumstances mean it is not possible to travel using second class rail fares, first class rail fare or car allowance may be claimed, we will normally reimburse at the rate of standard class fare or at £0.45 per mile.
(c) The use of a taxi is discouraged in favour of using our Lancaster bus services. A live bus schedule can be found here Bus Times Lancaster (lancasterbus.co.uk). For more information about local bus routes and campus bus stops please visit our web site - Bus & Coach Travel | Lancaster University.
2. Subsistence
Reasonable out-of-pocket expenses may be claimed if and as incurred, not exceeding the following amounts:
(a) Accommodation
For a period of twenty-four hours -
maximum £140.00
(b) Meals
(i) Breakfast - maximum £10.00
(ii) Lunch - maximum £10.00
(iii) Dinner - maximum £25.00
(or actual cost of meals taken on train or boat)
3. Incidental Expenses
Incidental Expenses, such as postage costs incurred in returning theses, are also payable.
NOTES:
Important: Original VAT receipts must be attached to all claims (credit card flimsies or statements are not acceptable as proof of purchase.
1. Claims must only be submitted after expenditure has been incurred. This claim must be in accordance with approved University scales and supported by receipts.
2. Persons driving a private car on University business must hold a current driving licence and must have appropriate insurance to cover the journey.
3. Any purchases made over the internet must be supported by an official VAT receipt, a copy receipt or acknowledgement of the order is not acceptable.
4. Any charges for alcohol, newspapers or private telephone calls will be deducted from any accommodation charges before reimbursement is made.
Claim forms and any enquiries should be submitted to the Academic Quality Standard and Conduct (AQSC) department at externalexaminers@lancaster.ac.uk
